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Helping little people grow<\/p>\n
[\/et_pb_text][et_pb_blurb title=”Privacy Policy” content_max_width=”100%” _builder_version=”4.27.4″ _module_preset=”default” header_level=”h2″ header_font=”Averia Sans Libre|700|||||||” header_text_align=”center” header_text_color=”#393d72″ header_font_size=”48px” header_line_height=”120%” body_font=”Rubik||||||||” body_text_align=”center” body_text_color=”#858687″ body_font_size=”20px” body_line_height=”160%” custom_margin=”||32px||false|false” animation_style=”fade” animation_delay=”100ms” hover_enabled=”0″ header_font_size_tablet=”40px” header_font_size_phone=”32px” header_font_size_last_edited=”on|phone” custom_css_blurb_title=”padding-bottom:32px” global_colors_info=”{}” theme_builder_area=”post_content” sticky_enabled=”0″]<\/p>\n
How we use pupil and parent information under General Data Protection Regulations (GDPR)<\/span><\/p>\n We are obliged to inform you of the information we hold on you and your child(ren), what we use it for, who we share it with, and for how long we keep it. This privacy notice (also known as a fair processing notice) aims to provide you with this information. It if, or any information linked to is unclear, please contact the school office, or the school\u2019s Data Protection Officer. Contact details for both are available at the end of this privacy notice. We, Vanessa nursery School are the Data Controller for the purposes of data protection law. As a public body we have appointed a Data Protection Officer (DPO) via Turn it on:\u00a0gdpr@turniton.co.uk<\/span><\/a>.<\/span><\/p>\n The categories of pupil & parent information that we collect, hold and share include but are not limited to:<\/span><\/p>\n <\/span><\/p>\n Why we collect and use this information<\/span><\/p>\n We use the pupil and parent data:<\/span><\/p>\n a) To support pupil learning.<\/span> The lawful basis on which we use this information<\/span><\/p>\n Our lawful basis for collecting and processing pupil information is defined under Article 6, and the following sub-paragraphs in the GDPR apply:<\/span><\/p>\n a) Data subject gives consent for one or more specific purposes.<\/span> Some of the reasons listed above for collecting and using pupils\u2019 personal data overlap, and there may be several grounds which justify our use of this data. An example of how we use the information you provide is: The submission of the school census returns, including a set of named pupil records, is a statutory requirement on schools under Section 537A of the Education Act 1996. Putting the school census on a statutory basis:<\/span><\/p>\n k) Means that schools do not need to obtain parental or pupil consent to the provision of information.<\/span> Collecting pupil information<\/span><\/p>\n We collect pupil information via registration forms at the start of the school year or Common Transfer File (CTF) or secure file transfer from previous schools and data collection sheets provided to parents and carers to update. Pupil data is essential for the schools\u2019 operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the 3 General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this. Where we have obtained consent to use pupils\u2019 personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn. You can contact the Admin Officer on\u00a0picklespreschoolsouthwick@gmail.com<\/b><\/span><\/a>.<\/span><\/p>\n Department for Education (DfE)<\/span><\/p>\n The DfE collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our pupils with the DfE either directly or via our local authority for the purpose of those data collections, under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.<\/span><\/p>\n Storing pupil data<\/span><\/p>\n We hold pupil data whilst the child remains at our School. The file will follow the pupil when he \/ she leaves our School. However, where there is a legal obligation to retain the information beyond that period, it will be retained in line with our retention policy. We have data protection policies and procedures in place, including strong organisational and technical measures, which are regularly reviewed.<\/span><\/p>\n Who we share pupil information with<\/span><\/p>\n We routinely share pupil information with appropriate third parties, including:<\/span><\/p>\n a) Our local authority \u2013 to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions.<\/span> Local authorities<\/span><\/p>\n We may be required to share information about our pupils with the local authority to ensure that they can conduct their statutory duties under the Schools Admission Code, including conducting Fair Access Panels. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.<\/span><\/p>\n Why we share pupil information<\/span><\/p>\n We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so. We share pupils\u2019 data with the DfE on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring. We are required to share information about our pupils with our local authority (LA) and the DfE under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.<\/span><\/p>\n Data collection requirements<\/span><\/p>\n To find out more about the data collection requirements placed on us by the Department for Education (for example, via the school census) go to\u00a0https:\/\/www.gov.uk\/education\/data-collection-and-censuses-for-schools<\/span><\/a>.<\/span><\/p>\n The National Pupil Database (NPD)<\/span><\/p>\n The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies. We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years\u2019 census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013. To find out more about the NPD, go to\u00a0https:\/\/www.gov.uk\/government\/publications\/national-pupil-database-user-guide-and-supporting-information<\/span><\/a>.<\/span><\/p>\n The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:<\/span><\/p>\n For information about which organisations the department has provided pupil information, (and for which project), please visit the following website:\u00a0https:\/\/www.gov.uk\/government\/publications\/national-pupil-database-requests-received<\/span><\/a>.<\/span><\/p>\n To contact DfE:\u00a0https:\/\/www.gov.uk\/contact-dfe<\/span><\/a>.<\/span><\/p>\n Requesting access to your personal data and your data protection rights under GDPR legislation<\/span><\/p>\n Parents and pupils have the right to request access to information about them that we hold, through a Subject Access Request. Parents\/carers can make a request with respect to their child\u2019s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent. Parents also have the right to make a subject access request with respect to any personal data the school holds about them. If you make a subject access request, and if we do hold information about you or your child, we will:<\/span><\/p>\n Parents\/carers also have a legal right to access to their child\u2019s educational record. To request access, please contact the school Admin Office on 07519 829112<\/b><\/span><\/a> or email\u00a0picklespreschoolsouthwick@gmail.com<\/b><\/span><\/a>.<\/span><\/p>\n You also have the right to:<\/span><\/p>\n\n
<\/span>b) To monitor and report on pupil progress.<\/span>
<\/span>c) To provide appropriate pastoral and medical care.<\/span>
<\/span>d) For safeguarding and pupil welfare purposes.<\/span>
<\/span>e) Administer admissions waiting lists.<\/span>
<\/span>f) For research purposes.<\/span>
<\/span>g) To inform you about events and other things happening in the school.<\/span>
<\/span>h) To assess the quality of our services.<\/span>
<\/span>i) To comply with the law regarding data sharing.<\/span>
<\/span>j) To meet the statutory duties placed upon us by the Department for Education.<\/span><\/p>\n
<\/span>b) Processing is necessary to comply with the legal obligations of the controller.<\/span>
<\/span>c) Processing is necessary to protect the vital interests of the data subject.<\/span>
<\/span>d) Processing is necessary for tasks in the public interest or exercise of authority vested in the controller (the provision of education). Our lawful basis for collecting and processing pupil information is also further defined under Article 9, in that some of the information we process is deemed to be sensitive, or special, information and the following sub-paragraphs in the GDPR apply:<\/span>
<\/span>e) The data subject has given explicit consent.<\/span>
<\/span>f) It is necessary to fulfill the obligations of controller or of data subject. g) It is necessary to protect the vital interests of the data subject.<\/span>
<\/span>h) Processing is carried out by a foundation or not-for-profit organisation (includes religious, political or philosophical organisations and trade unions).<\/span>
<\/span>i) Reasons of public interest in the area of public health.<\/span>
<\/span>j) It is in the public interest.\u00a0Where we have obtained consent to use pupils\u2019 personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn. You can contact the Admin Officer on\u00a0picklespreschoolsouthwick@gmail.com<\/b><\/span><\/a><\/span>.<\/b><\/b><\/span><\/p>\n
<\/span>l) Ensures schools are protected from any legal challenge that they are breaching a duty of confidence to pupils.<\/span>
<\/span>m) Helps to ensure that returns are completed by schools.<\/span><\/p>\n
<\/span>b) The Department for Education.<\/span>
<\/span>c) The pupil\u2019s family and representatives.<\/span>
<\/span>d) Educators and examining bodies.<\/span>
<\/span>e) Ofsted.<\/span>
<\/span>f) Suppliers and service providers \u2013 to enable them to provide the service we have contracted them for.<\/span>
<\/span>g) Financial organisations.<\/span>
<\/span>h) Central and local government.<\/span>
<\/span>i) Our auditors.<\/span>
<\/span>j) Survey and research organisations.<\/span>
<\/span>k) Health authorities.<\/span>
<\/span>l) Security organisations m) Health and social welfare organisations.<\/span>
<\/span>n) Professional advisers and consultants.<\/span>
<\/span>o) Charities and voluntary organisations.<\/span>
<\/span>p) Police forces, courts, tribunals.<\/span>
<\/span>q) Professional bodies.<\/span>
<\/span>r) Schools that the pupil\u2019s attend after leaving us.<\/span><\/p>\n\n
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